Award Setup

New Award and Project ID

Your Post Award representative is responsible for obtaining your Award number and Project ID once the award negotiation has been finalized. This includes the uploading of the budget into the system and the activation of your Award/Project IDs

Notice to PI

Once your Award/Project ID has been activated, you will receive an email notification with the following information:

Award Number
Project ID Number(s)
Award Amount
Project Start and End Date
Organization Department
Fund/Class/Program Code
Special Conditions
System Access
Pre Award & Post Award Contact Information

You will also receive a copy of the budget sheet showing how the funds have been uploaded into the system.

System Access

All employees have access to the PantherSoft Financials system once they are employed by the university and have been setup within the ADP HRPayroll system.

If your award includes budget for salary & wages, you will need to complete the Access Request form. Click here to access.


Please confirm that the budget that has been uploaded is correct. Make sure that it is accurate and consistent with the final award documentation. Please contact your Post Award representative, if you notice any discrepancies.

Other Award Terms to Consider/Review

Deadlines for Deliverables
Deadlines for Progress and Annual Reports
Restrictions, such as Travel, Budget Modifications or Equipment Purchase
Cost Share Commitments
Any other Special Conditions

Establish a filing system to keep all back up documentation of your transactions, i.e. copies of invoices, personnel contracts, travel reimbursement receipts with agendas, etc. It will become helpful at closeout time or in the event of an audit.

Do you need assistance or have any questions related to your new award? Please contact your Post Award Representative.