Effort is the proportion of time spent on an institutional activity expressed as a percentage.
Effort reporting provides a means of verifying that: Effort compensated by a sponsored project has been performed as promised (direct charge), and that effort expended on a sponsored project, but not compensated by that project (cost sharing), has been performed as promised.
Effort reports must account for all effort for which the University compensates an individual. This includes all effort expended on sponsored projects, administration, business development, instruction and non-sponsored scholarly activity, clinical activity, and other activity as prescribed in federal circular 2 CFR § 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance); NIH Salary Limitation on Grants; and other policies that govern the need to provide certification of an individual’s effort pursuant to his/her sponsored and non-sponsored activities. It does not include effort for which the employee receives compensation directly from another entity (e.g., outside consulting work) or incidental work for which supplemental compensation (i.e., extra state/overload compensation) is paid.
Effort is not calculated on a 40-hour workweek or other University approved standard workweek. Thus, even when the number of hours of effort the employee expends during the period reported substantially exceeds the “normal” workweek of 35-40 hours, the total effort expended by the employee must account for all the work performed by the employee and cannot exceed 100%.
If the employee worked 40 hours in one week on a sponsored project and 20 hours in the same week on an unrelated University project, then the employee’s effort report should show 67% effort devoted to the sponsored project (40 hours divided by 60 total-effort hours) and 33% on the unrelated University ID — regardless of the fact that the employee’s normal work week might be 40 hours. Effort is expressed as a percentage based on the total number of hours worked by the individual and is not reflected as hours. The total effort expended cannot be more than > or less than < 100%, unless the employee is part-time in which case the total effort must be consistent with part-time status.