Changes to the Quote Threshold
The implementation of the Uniform Guidance* Procurement Standards, 2 CFR 200.317-326, which are to be effective July 1, 2018 changes the threshold in which “quotes must be obtained from an adequate number of qualified sources” for purchases greater than 10K. If you are using a vendor outside of those in which FIU has an existing competitively solicited contract (such as those vendors that are in the myFIUmarket) or piggybacking on an existing contract that was competitively solicited and meets federal guidelines, you must obtain the required number of quotes as detailed below.
Modification of FIU’s quote thresholds
||Effective July 1, 2018
||# of Quotes
||# of Quotes
|Less than $15,000
||Less than $10,000
|Equal to or greater than $15,000 and less than $75,000
||Equal to or greater than $10,000 and less than $75,000
|Equal to or greater than $75,000
||Equal to or greater than $75,000
For sponsored funds, the only exceptions to the above will be if an item is a sub-award to an outside entity (as the prime contract’s term and conditions flow through to the sub-recipient) and handled through a separate process through ORED or meet the criteria set forth in federal regulations and approved in advance of the order/service (sole source, emergency (lack of planning does not constitute emergency), sponsor approved non-competitive proposals, or after solicitation of a number of sources, competition is determined inadequate).
For all other University funds, in addition to the sole source, the University will continue to use the exemptions allowable under statute and those designated through an annual sole source certification.
Please attach the required number of quotes to a requisition prior to submission for approval.
Also, if an expense item is later requested to be transferred, in addition to the current University guidance related to transfers, the original method of procurement must be in compliance for the type of funding receiving the charge for the transfer to be approved.
All sole source requests over $10,000 will need to utilize the new Sole Source Request Form located on the Controller’s Website and the completed form must be attached to the requisition.
If you have any questions please contact your post award administrator, Tonja Moore or Kelly Loll, Procurement Director.