Proposal Boilerplate Library

Below you will find a number of resources to assist in the development of your proposal.

Key Institutional Data for FIU

The following information is often requested by sponsors.

  • FIU Federal ID Number: 65-0177616
  • DUNS Number (aka CCR Number): 07-129-8814
  • CAGE Code: 1JHM5
  • Tax Exempt Number: 85-8012622369C-4
  • CEC Number: 07-220-891B
  • FIU’s NIH IPF number: 513809
  • FIU’s Federal-Wide Assurance (FWA): FWA00000060 (Expires: 02/11/2019)
  • Health Sciences IRB Registration Number: IRB00008168
  • Social and Behavioral IRB Registration Number: IRB00008169
  • Animal Welfare Assurance number: A3096-01

About the Boilerplate Text Library

The information provided in this section is offered to assist investigators in the preparation of grants and contract proposals. It is a compilation of information requested by many federal, state, and local funding agencies and private foundations. Sources for text are identified, and when applicable, links are provided to additional information and/or relevant university policies.

Please note that FIU’s office of Analysis and Information Management (AIM) is the official source of University statistics. The AIM website a is a rich resource for investigators completing applications that require in-depth data on students, faculty, and employees. Quick Facts, the university’s Fact Book, and the Common Data Set for FIU, all of which are updated regularly, are among the most pertinent resources on that website.

Information in this section may be copied-and-pasted into documents and used as the foundation to create individualized proposals. Please note that the information provided in the boilerplate is not exhaustive and may not be applicable to specific agencies or grant guidelines. Therefore, please review both the grant guidelines and the boilerplate text carefully and use only what is appropriate.

Available Boilerplate Text

Boilerplate Text

General Overview of FIU:

Florida International University (FIU) is a multi-campus public research university offering a broad array of undergraduate, graduate, and professional programs. The university has two main campuses: the 344-acre Modesto A. Maidique campus in western Miami-Dade County and the 200-acre Biscayne Bay Campus in northeast Miami-Dade County. Through 10 colleges and schools, FIU offers more than 190 bachelor, master, and doctoral degree programs and conducts basic and applied research. Interdisciplinary centers and institutes conduct collaborative research to seek innovative solutions to economic, technological, health, and social problems.  Annual research expenditures exceeded $170.8 million in 2015 – 2016.  The Carnegie Foundation for the Advancement of Teaching classifies FIU in its highest category:  R1 Doctoral Universities – Highest Research Activity.  With a student body of more than 53,000 students (Fall 2017 enrollment), more than 1,200 full-time instructional faculty, and moer than 18,000 degrees awarded during the 2015-2016 academic year. FIU is the largest university in South Florida. Ninety-nine percent of FIU’s full-time tenured or tenure-track instructional faculty hold doctorates or the highest degrees attainable in their fields.  (Sources:  FIU Office of Analysis and Information Management, 2017; Common Data Set 2016-2017).

FIU is a diverse community with a student body that represents the future of American public universities.  More than half of FIU undergraduates qualify for Pell grants and are the first in their families to graduate from college.

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FIU History:

Chartered by the Florida Legislature in 1965, Florida International University (FIU) opened its doors in 1972 to the largest opening-day enrollment in the history of American higher education. Initially a two-year, upper-division school with limited graduate programs, FIU added lower-division classes in 1981 and began offering degree programs at the doctoral level in 1984. From a single building on an abandoned airfield, FIU has grown to be one of the largest universities in the nation.

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FIU Mission, Vision, and Values

FIU Mission:  Florida International University is an urban, multi-campus, public research university serving its students and the diverse population of South Florida. It is committed to high-quality teaching, state-of-the-art research and creative activity, and collaborative engagement with our local and global communities.

FIU Vision:  Florida International University will be a leading urban public research university focused on student learning, innovation, and collaboration.

FIU Values:  Florida International University is committed to the following core values:

  • Truth:  in the pursuit, generation, dissemination, and application of knowledge
  • Freedom:  of thought and expression
  • Respect:  for diversity and the dignity of the individual
  • Responsibility:  as stewards of the environment and citizens of the world
  • Excellence:  in intellectual, personal, and operational endeavors

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 Strategic Plan

Grant guidelines may specify that project aims are in alignment with institutional goals. The goals of FIU’s latest strategic plan, FIUBeyondPossible2020, appear below. For additional information, please consult the full strategic plan, located online at: http://stratplan.fiu.edu/

Strategic Priorities (per FIUBeyondPossible2020):

1. FIU will be united for student success and nurture a culture with values centered on effective teaching and enhanced learning in support of continuously improving student success.

2. FIU will prepare graduates at all levels for seamless career integration.

3. FIU will grow student enrollment strategically to 65,000.

4. FIU will drive its growth and academic excellence through a focus on preeminent programs.

5. FIU will strive for the highest Carnegie-related classification of research—ACHIEVED February 2016.

6. FIU will achieve an accelerated and impact performance in research as indicated by research expenditures, Ph.D. productivity, research faculty growth and technology transfer growth.

7. FIU will foster a campus culture where innovation thrives and contributes to real-world solutions for real-world issues, in the process making a significant, positive impact on Miami’s and Florida’s economies.

8. FIU will make continuous improvement to streamline activities throughout all units and operations.

9. FIU will open new opportunities for students, faculty and staff and diversify its revenue by raising private dollars and collaborating with public and private institutions in win-win partnerships that leverage new grant opportunities.

10. FIU will develop an incentive-based funding model driven by strategic initiatives that strengthen our university.

11. FIU will institute a focused university branding campaign.

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FIU as Hispanic-Serving Institution

Florida International University (FIU) is a national leader in the education of Hispanic students.  In 2016, it was ranked first in the nation in awarding bachelor and master’s degrees to Hispanics and third in awarding professional doctorate degrees to Hispanics (Top Hispanic Degree Producers 2016, Diverse:  Issues in Higher Education, August 2017).   Hispanic students comprise 64 percent of FlU’s undergraduate enrollment (Fall 2017).

In 2016, FlU ranked first or second for the greatest number of Hispanic undergraduates earning degrees in 14 fields of study (Top Hispanic Degree Producers 2016, Diverse:  Issues in Higher Education, 2017).  More specifically, the university ranked number one for Hispanic undergraduate degrees in these 11 fields in 2015:   Accounting and Related Services; Biological and Biomedical Sciences; Business Management, Marketing, and Related Support Services; Communication, Journalism, and Related Programs; Education; Engineering; Finance and Financial Management Services; Hospitality Administration/Management; Marketing; Physical Sciences; and Psychology.  In 2016, FlU was second in the country in awarding baccalaureate degrees to Hispanics in Health and Medical Administrative Services; Homeland Security, Law Enforcement, Firefighting and Related Protective Services; and Philosophy and Religious Studies.

FIU has also been very successful with graduate students who are Hispanic.  In 2016, FlU ranked first in the country in the number of Master’s degrees awarded to Hispanics in six disciplines:  Accounting and Related Services; Architecture and Related Services; Business Administration, Management, and Operations; Business, Management, Marketing, and Related Support Services; Finance and Financial Management Services; and Health Professions and Related Programs.  In five disciplines (Area, Ethnic, Cultural, Gender, and Group Studies; Engineering; Engineering Technologies and Engineering-Related Fields; Registered Nursing, Nursing Administration, and Nursing Research; and Rehabilitation and Therapeutic Professions), FIU ranked second in the nation (Top Hispanic Degree Producers 2016, Diverse:  Issues in Higher Education, 2017) in the number of degrees awarded to students who are Hispanic.

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Animal Facilities

Animal Care

Florida International University (FIU) Animal Care and Use Program (ACUP) complies with all federal, state, and local regulations for laboratory animal care and with the National Institutes of Health’s (NIH) guidelines as stated in the Guide for the Care and Use of Laboratory Animals, 2011. In addition, FIU’s ACUP is fully accredited by the Association for the Assessment and Accreditation of Laboratory Animal Care, International (AAALAC Unit #1535), indicating verified compliance with the requirements for the proper care and treatment of all vertebrate laboratory animals, irrespective of species, location, investigator, use, or funding source. With the Office of Laboratory Animal Welfare (OLAW), FIU has on file an approved Assurance Statement (#A3096-01) and is registered under the Animal Welfare Act by USDA as a research facility  – Registration 58-R-0136.

All animal care is under the centralized jurisdiction of the Director of the Office of Laboratory Animal Research (OLAR), Horatiu V. Vinerean, DVM, Diplomate ACLAM. OLAR staff includes a coordinator, a senior laboratory animal technician and 2 animal caretakers. The combined square footage of all the animal facilities is approximately 25,000 square feet within secure perimeters (three rodent facilities and two aquatic facilities). Animals housed include, rodents, psittacines, reptiles, fish, and amphibians. The main vivarium (AHC4-V) is approximately 19,000 square feet, divided as a transgenic facility (3,550 square feet), SPF vivarium (3,000 square feet), auxiliary facility (6,910 square feet) and core facilities / surgical suites (5,540 square feet).

Animal Husbandry

The vivarium is designed to house rodents but has two holding rooms that can be used for larger animals. Animal holding rooms are located away from the cage washing area to avoid disturbance (noise and vibration) to the animals.

Vivarium Spaces:

            • Holding room: The average holding room size is 260 square feet. The room has double individually ventilated cages. A sink, a cage changing station and workstation are installed in each holding room.
            • Procedure Room: The facility has a ratio of a procedure room for 1.75 holding rooms. The average procedure room is 125 square feet. A sink, eye wash, metal casework and a biosafety cabinet are installed in each procedure room.
            • Cold Room: The facility has a prefabricated 95 square feet cold room for feed storage with insulated walls, floor and ceiling.
            • Air Showers: Two air showers are provided for personnel to access the transgenic area.
            • Washrooms: Two bulk sterilizers and two cage/rack washers are installed in the clean and soiled washrooms. The facility has a bottle filling station, an automated, vacuum assisted dump station and a bedding dispenser station. Water for the animals is supplied by the main building RO water system that feeds a Hydropac machine that produces water pouches. The water is chlorinated to 5 ppm via a Proportioner.
            • Support Spaces: The vivarium suite has a dedicated space for an office for the personnel taking care of the animals. Also, it has a break room and locker/shower rooms. Janitorial closets are located within the vivarium for easy access.

Access to the Vivarium Suite: the Vivarium suite has been designed to have limited access to the public and maintenance personnel. Authorized personnel will have to enter the suite throw the locker rooms. All personnel will follow specific guidelines regarding hygiene and clothing when they enter into the animal husbandry area.

Security and Safety: the vivarium includes an automated security system with components typical for vivarium occupancies. Access control for the facility includes cameras and key card access systems. The vivarium also includes an environmental and animal monitoring system (Edstrom Pulse), to facilitate data logging for research and to demonstrate AAALAC environmental condition compliance. The vivarium suite has emergency showers and eye wash stations through the suite. Fire alarm devices (low frequency) and fire sprinkler system are installed in the vivarium suite. All corridors are 7 feet wide minimum

Loading/Receiving/Waste: A dedicated vivarium loading dock and waste handling area is located along the west elevation of the facility at the ground floor. The dock is used for periodic deliveries of animal food and bedding, and infrequent delivery of equipment, caging, and service personnel and animals from commercial breeders. A dedicated sealed dumpster (20 cubic yards -roll off) is utilized for waste bedding to contain smells and dust. Security at the loading dock reflects the overall level of security in the vivarium.

Architectural Finishes: The vivarium barrier spaces include finishes typical to a SPF/Transgenic rodent facility including impact resistant gypsum board and CMU walls with epoxy paint. Flooring is monolithic 2-part epoxy with integral cove base for animal holding rooms, corridors and procedure rooms. Ceilings are monolithic in the animal holding and procedure areas and moisture resistant in the washrooms (plaster). Corridors and washrooms have continuous wall protection (aluminum crash rails). Doors are hollow metal with integral caps and gaskets/door bottoms. All casework will be painted metal with stainless steel countertops. All sinks at holding rooms are also stainless steel.

Lighting: High efficiency fluorescent fixtures are installed in the Vivarium suite. Lighting is sealed/gasketed fixtures with light control capabilities in the holding rooms. Also dual-level lighting and a red light is provided in the animal holding rooms. Lighting levels have been designed per requirements from the building code and the Guide for the Use and Care of Laboratory Animals.

Electrical: The Vivarium suite has emergency power from the 250 kW building generator. Vivarium ventilation, support systems, and other equipment are connected to the emergency power to maintain an operational vivarium in case of a loss of power.

Mechanical Systems: Mechanical systems for the vivarium are designed and constructed in accordance with the following codes and standards:

            • 2003 Edition of the International Mechanical Code
            • ASH RAE Data Books for design standards.
            • National Fire Protection Association Standards. (NFPA 13,14,20,45 and 101)
            • 2003 Edition of the International Building Code
            • ASH RAE 90.1-2004

Vivarium Design Conditions:

            • Offices, Break Rooms: 75°F, 50% RH – summer, 70°F – winter
            • Vivarium (holding and procedure): 70°F +/- 2°F

Note: Rodent rooms with IVC ventilated racks require a 69F space temperature to maintain 72°F within the cages in the racks. Design conditions for other animals follow the recommendations from the “Guide for the Care and Use of Laboratory Animals”.

Vivarium HVAC System: The vivarium is served by 100% outside air handling units with 30% filters, 65% filters. The Transgenic Suite includes HEPA filter caissons on the air supply side. The airflow within certain rooms of the Vivarium is based on an air change rate within the rooms as follows (air change rates are refined as specific criteria are developed for each individual space):

            • Animal Holding Rooms (conventional micro isolator cages): 15 air changes per hour
            • Animal Holding Rooms (IVC racks): air changes per hour as required by makeup air calculations & heat load
            • Procedure Rooms: 15 air changes per hour
            • Clean Cagewash: 25 air changes per hour (heat load driven)
            • Dirty Cagewash: 25 air changes per hour (heat load driven)
            • Bedding Storage: 10 air changes per hour

The air change rates noted above are the minimum air change rates during occupied periods. Actual air-change rates may exceed the rate noted due to sensible heat gain or make-up air requirements. Airflow cannot be setback in animal holding rooms and procedure rooms. During periods when the building is served by emergency power the minimum air change rates for animal areas only during occupied periods will be maintained.

Air systems are provided as follows:

            • Central air handling system
            • Stand-alone air-to-air sensible energy recovery system
            • General exhaust system
            • Cage-wash exhaust system

Supply air systems are single duct, variable volume/reheat systems with air handling units designed to operate with 100% outside air. Outdoor air is routed to air-to-air sensible energy recovery system before entering air handling unit. Supply air systems have redundant unit capabilities.

Humidification, if necessary, will be provided in supply air duct work servicing animal holding rooms. Vivarium exhaust systems are separated into a dedicated general exhaust system and a dedicated cage-wash exhaust system. General exhaust will be routed back to its air-to-air sensible energy recovery system before entering exhaust air system. General exhaust systems have redundant exhaust fan capabilities. Cage-wash exhaust system will directly exhaust air from the building.

Pressure independent, variable volume, exhaust air terminal valves are provided to serve general exhaust grilles. Pressure independent, variable volume, supply air terminal valves with HHW coil will be provided to provide space supply air. Room supply and exhaust air terminals are modulated to maintain space temperature and the required offset in air flow (pressurization). Animal holding rooms are provided with terminals and controls to accommodate the proposed type of cage racks.

Exhaust fans have pack-less type sound attenuating devices on the exhaust main. Exhaust air terminal valves have pack-less type sound attenuating devices at air terminal inlets. Supply air systems have media-type sound attenuating devices at air handling unit discharge, and at air terminal outlets. All supply air duct work and general exhaust duct-work are galvanized steel. All cage-wash duct-work is 304 stainless steel with all seams fully welded.

Veterinary Care

The veterinary care program at FIU is overseen by the Attending Veterinarian (AV) and meets all federal, state, and local regulations and guidelines for laboratory animal care and is fully accredited by the Association for Assessment and Accreditation of Laboratory Animal Care International. Trained animal technicians or research staff monitor the health of the animal colony 24/ 7/365. Any animal showing symptoms of disease, pain, or distress, either spontaneously or after an experimental procedure, is examined by the AV or appropriately qualified designee (e.g. emergency back-up veterinarian). The AV notes initial observations, health evaluations, diagnosis, and recommends a treatment or resolution plan. The PI or responsible protocol personnel is notified (by phone or email) to ensure that the proposed treatment plan does not interfere with the experimental treatments/manipulations, and must respond to the AV’s treatment request within 24 hours to ensure timely resolution of clinical problems. In most cases treatment is initiated right away. In cases of emergency, or when there is severe pain, distress, or an illness not addressed specifically in the approved protocol, then the PI understands and agrees to allow the AV or designee to provide emergency veterinary care (or euthanasia) without their explicit consent.

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Data Sharing/Management Plans

NIH Guidelines for Data Sharing Plans

NIH views data sharing as essential for expedited translation of research results into knowledge, products, and procedures to improve human health. Since 2003, all NIH grant applications that exceed $500,000 in direct costs annually in any project year must contain data sharing plans. In addition, data sharing plans may be required for specific Funding Opportunity Announcements (FOA).

NIH has prepared a very helpful document to guide preparation of data sharing plans. It is entitled Key Elements to Consider in Preparing a Data Sharing Plan Under NIH Extramural Support and can be found on the following website: http://grants.nih.gov/grants/sharing_key_elements_data_sharing_plan.pdf

NIH Example Data Sharing Plan

The following example Data Sharing Plan appears on the NIH website:

Example Plan addressing Key Elements for a Data Sharing Plan under NIH Extramural Support (For questions, contact the NIH Office of Extramural Research (OER), Email Sharing@nih.gov)

Example Data Sharing Plan for FOA-XX-XXXX

What data that will be shared:
I will share phenotypic data associated with the collected samples by depositing these data at ________________ which is an NIH-funded repository. Genotype data will be shared by depositing these data at ________________. Additional data documentation and de-identified data will be deposited for sharing along with phenotypic data, which includes demographics, family history of XXXXXX disease, and diagnosis, consistent with applicable laws and regulations. I will comply with the NIH GWAS Policy and the funding IC’s existing policies on sharing data on XXXXXX disease genetics to include secondary analysis of data resulting from a genome wide association study through the repository. Meta-analysis data and associated phenotypic data, along with data content, format, and organization, will be available at ____________. Submitted data will confirm with relevant data and terminology standards.

Who will have access to the data:
I agree that data will be deposited and made available through ________________ which is an NIH-funded repository, and that these data will be shared with investigators working under an institution with a Federal Wide Assurance (FWA) and could be used for secondary study purposes such as finding genes that contribute to process of XXXXXX. I agree that the names and Institutions of persons either given or denied access to the data, and the bases for such decisions, will be summarized in the annual progress report. Meta-analysis data and associated phenotypic data, along with data content, format, and organization, will be made available to investigators through ____________.

Where will the data be available:
I agree to deposit and maintain the phenotypic data, and secondary analysis of data (if any) at ________________, which is an NIH-funded repository and that the repository has data access policies and procedures consistent with NIH data sharing policies.

When will the data be shared:
I agree to deposit genetic outcome data into ________________ repository as soon as possible but no later than within one year of the completion of the funded project period for the parent award or upon acceptance of the data for publication, or public disclosure of a submitted patent application, whichever is earlier.

How will researchers locate and access the data:
I agree that I will identify where the data will be available and how to access the data in any publications and presentations that I author or co-author about these data, as well as acknowledge the repository and funding source in any publications and presentations. As I will be using ________________, which is an NIH-funded repository, this repository has policies and procedures in place that will provide data access to qualified researchers, fully consistent with NIH data sharing policies and applicable laws and regulations.

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National Science Foundation (NSF) Guidelines for Data Management Plans

NSF expects investigators to share primary data, samples, physical collections, and other materials created or gathered during the course of NSF-funded projects. Consequently, each proposal submitted to NSF must contain a supplementary document, two pages or less in length, labeled Data Management Plan.

Many NSF Directorates, Offices, Divisions, Programs, or units have highly specific data management requirements. The following website contains links to program-specific data management guidelines: http://www.nsf.gov/bfa/dias/policy/dmp.jsp

When a particular grant program does not reference a specific data management guidance, the two-page Data Management Plan supplement should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results. The supplemental document may include information such as:

a. Products of the Research: The types of data, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project;

b. Data Formats: The standards to be used for data and metadata format and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies);

c. Access to Data and Data Sharing Practices and Policies: Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements;

d. Policies and provisions for re-use, re-distribution, and the production of derivatives

e. Archiving of Data: Plans for archiving data, samples, and other research products, and for preservation of access to them.

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NIH Research Performance Progress Reports (RPRR): Individual Development Plans (IDP)

As of October 1, 2014, all NIH progress reports using the Research Performance Progress Report (RPRR) must indicate whether and how Individual Development Plans (IDP) are used to help manage the career development of all graduate students, including postdoctoral fellows, supported by a NIH grant award. NIH does not require but strongly encourages institutions to develop and use IDP’s for all graduate students and postdoctoral scholars supported by NIH awards, regardless of their position titles. AHRQ awardees are the only exceptions to this policy.

FIU has elected to require IDP’s for all graduate students and postdoctoral fellows associated with a NIH grant award. FIU faculty must ensure that IDP’s are drafted, refined, and executed by all graduate students and postdoctoral fellows funded by a NIH grant award. Please note that IDP’s are not sent to NIH or DOR; IDP’s are confidential documents that students prepare and share with their faculty mentors. Please click here for sample text for RPRR’s and suggested formats for IDP’s.

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