Award Management

Award Management

The Award Management section is designed to be used as a guide to effectively manage an award while keeping compliant with the University and sponsor policies and procedures. The information provided guides the PI or administrator from the initial award setup through the final stages of the award closeout and includes references to forms and policies & procedures needed through the award’s life cycle.

Effort Reporting is our means of providing assurance to sponsors that salaries charged to sponsored projects are reasonable in relation to the work performed, and faculty and staff have met their commitments to sponsored projects.

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A budget exception will occur for the following reasons:

  1. For project ids that are set up to control at the CC_PG ledger level and there are no funds available
  2. For all other project ids the exception will occur at the CC_PRP ledger DIRECT when budget has been exceeded
  3. If the charges are posting past the project end date.

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There are two primary excel-based financial reports to help you manage your award(s) and track awarded research activity in the PantherSoft system:

  1. The Project Financial Report
  2. The Departmental Research Summary Report

If your project includes funds for Participant Payment and it is stated in the proposal that your participants will be compensated in the form of cash, you will need to complete the Advance for Research Payments Form to request the initial Petty Cash Fund. Once you complete this form, it needs to be submitted to your Post-Award Representative along with a copy of your IRB Protocol Approval Letter.

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Program income includes, but is not limited to, income from fees for services performed, the use or rental of real or personal property acquired under federally funded projects, the sale of commodities or items fabricated under an award, license fees and royalties on patents and copyrights, and interest on loans made with award funds.

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Need Assistance?

The Office of Research and Economic Development Post-Award staff is committed in assisting the PI and administrators in the financial administration of their award.  Click here to access the staff directory.

Frequently Asked Questions

Click here to access Frequently Asked Questions.

Other Useful Reference Material

NIGP Category Code and Research Budgetary Account Crosswalk (Excel/ PDF)